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It's
What we Offer !!!!!
Event Planning, Event Management
&
Event
Marketing Services
Whether
you call it meeting management, event planning, event
management, event marketing, meeting planning, or conference
planning. Young Social Reformers is recognized as a local
provider of meeting management and event management
services.
Young
Social Reformers is a well respected organization known for
excelling in the areas of development and management,
event marketing, event management, conference planning, event
planning, sponsorship and revenue management, technology
development and implementation, and strategic leadership and
governance.
Let
Young Social Reformers help with all your conference planning
needs, which include meeting management, event planning, event
marketing, meeting planning, event management and selecting
from many different conference venues.
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Managing
Your Conference/Meeting or Program
Conference Planning & Meeting
Management Services
There is a reason our meetings are better. We listen. We
strategize. We implement. And we exceed your expectations.
We work hard to earn your trust and become your long-term
meeting management / conference management partner. This
client partnering approach allows our team to become an
extension of your team -- and to adapt to your desired level
of participation during planning, delivery, and
post-conference review.
Planning a great event involves a lot of steps: hiring
qualified staff, providing excellent customer service, using
proven processes and technologies, capitalizing on solid
industry relationships, and more.
To keep everything on track, we assume responsibility for your
event planning through seamless logistical coordination and
flawless execution. We assist you in better defining
conference objectives and guide you in selecting the site and
developing timeline, budget, and all logistical details.
Whether
you want a celebrity or an industry expert, we know how to
find just the right speaker to kick off your event, engage
your audience, or tie in your message. Over the year we have
worked with some of the best-known speaker or
celebrities.
- Research and negotiate contracts
- Manage the speaker's on-site requirements
- Educate the keynote to ensure that the topic is
tailored and thus relevant to the audience
Our thorough event planning and meeting
management research and selection ensures your keynote sets
the right tone and presents the relevant topic that attracts
attendance.
Young Social Reformers understands how to secure the best
possible venue rates, dates, and space. We excel at providing
the right environment. Keeping attendance up. Expenses down.
- We take the time to listen to
your needs and start the sites process.
- We research every option for
you. Once the research is completed, we will provide you
with a spreadsheet highlighting all venue options, pros
and cons, cost savings and contract terms.
- We will handle all aspects of
the site inspection process for you. Once a venue is
selected, and provide you with best possible rates.
- We will negotiate the hotel
agreement for you.
Communicating
the value of your conference and program drives attendance.
Our event planning model seamlessly integrates your overall
event marketing message. We incorporate your brand strategy
into fresh ideas and engaging experiences. Attendees hear and
understand the message you want to deliver.
- Implement high-impact, cost-effective media and
advertising plans to communicate with your target audience
- Create collateral and conference materials focused on
a central theme
- Integrate brand support
- Design special events and general sessions that
reflect your core messages
While building excitement in planning
for your event, we establish appropriate protocols and
channels to handle ongoing communications with attendees,
exhibitors, suppliers, and company representatives.
We become your event communications portal and develop a
structure that ensures all stakeholders remain informed.
Lining Up Suppliers
We
select our suppliers for food, stationary and other materials
very carefully. These suppliers deliver on time -- every time
-- at prices that are always market competitive.
- We stick to budget and our suppliers stick to budget
- We handle all accounts receivable and payables
We choose suppliers that will make
planning your event a success.
Delivering
an event within budget is the bottom line. We keep our eye on
finances so that there are no surprises! We monitor all
activities, analyze all variances, updates projections
periodically, and provides the timely financial information
you need to make decisions. A well thought out timeline saves
time and becomes an efficient tool. Building realistic,
achievable timelines is a cornerstone for a successful event.
- Develop accurate, detailed budgets
- Establish required merchant services
- Handle all financial planning and accounting
functions for the event
- Provide a timeline and periodic updates
- Monitor and map all activities against timelines as
crucial component of successful event planning
We deliver timing for success with
operating budgets that meet your objectives and bottom line.
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